To: CoC and ESG funded agencies in the MDHI CoC
From: Ian Fletcher, Manager of System Performance
Re: HMIS Configurations & Update September 2018
MDHI’s HMIS Lead Agency Team is working diligently to prepare for the migration to Clarity, the new HMIS database for the State of Colorado. As part of that effort, the MDHI HMIS Lead Agency Team has been reaching out to all agencies with existing HMIS programs in Adsystech, to get a sense of what projects will need to be live in the Clarity database. Our team submitted a list of these agencies and projects to Clarity on September 21, 2018 based on those agencies that responded.
If your agency has funding from CoC or ESG resources, your agency is required to participate in HMIS or a comparable database if you are a victim services provider, per HUD regulations. We want to be sure that everyone gets their projects setup in the Clarity database, so if you haven’t responded to setup inquiries for your current CoC or ESG funded projects, please contact the HMIS Help Desk at firstname.lastname@example.org or 720-500-4116 by October 12, 2018. Any agency that does not respond or complete their project profiles for Clarity by that time may not be setup in Clarity initially, resulting in a compliance issue with HUD. If you are unsure whether or not your agency has the necessary information completed, please contact the Help Desk.
Our team will be reaching out to your agency’s designated Data Liaison in the coming weeks for more information specific to services and setup, and we appreciate a timely response.
For agencies with APRs or CAPERs due by December 31, 2018, the MDHI HMIS Lead Agency team is looking at your reports now to help identify areas of improvement to have a successful APR or CAPER submission. Monthly office hours are occurring next on October 10, 2018 at 2PM at Mile High United Way.
For agencies that are required to use a comparable database, our team is working with NNEDV and Violence Free Colorado to identify a solution to support uploading APRs and CAPERs within the VAWA guidelines of a comparable database.
We also wanted to congratulate the following CoC and ESG funded agencies that received Tech Stipends: Mile High Behavioral Healthcare, St. Francis Center, Community Reach Center, Mental Health Center of Denver, Community Housing Partners, and Bayaud Enterprises. These Tech Stipends totaled over $10,000 in assets distributed across the MDHI CoC to support HMIS use, and we look forward to an expanded application period in 2019.
We appreciate everyone’s patience as our new HMIS Lead Agency team supports Adsystech while
planning for the switch to Clarity in the imminent future (still working on a set Go-Live Date). As always, please let us know what else you need or any questions you may have.
Ian Fletcher, Manager of System Performance